The principle objective of the Clay County Sheriff’s Office
Purchasing Unit is the acquisition of quality goods and services
at the lowest cost; we are constantly seeking new sources of supply.
The Clay County Sheriff’s Office welcomes your participation
in these efforts and promises to treat all vendors fairly.
a need is identified, acquisitions made through the Clay County
Sheriff’s Office require competitive quotes or bids and approvals
prior to issuance of a Purchase Order or contract. A Purchase Order
is the primary means of procurement. For your own protection, you
should always make certain that a purchase order has been issued
to your company before making deliveries of service or merchandise
or incurring any expenses with the exception of emergency situations.
Purchases in the aggregate amount of $0 to $299.99 should be evidenced
by verbal quotes from a minimum of three (3) vendors. A Purchase
Order will be issued. (Purchases up to $50.00 may be paid from
in the aggregate amount of $300.00 to $2,999.00 require written
or verbal quotes from a minimum of three (3) vendors. A Purchase
Order will be issued.
in the aggregate amount of $3,000.00 to $9,999.99 require written
quotes from a minimum of three (3) vendors. A Purchase Order will
in the aggregate amount of $10,000.00 or greater may require a
formal sealed bid in the form of Invitations to Bid or Request
for Proposals (RFP). All Bids and RFP’s are advertised in
a newspaper of county wide distribution at least 10 days prior
to the bid closing date. Bids and RFP’s can also be viewed
through this web site and are also available for pick up at:
Clay County Sheriff’s Office
901 North Orange Avenue
Green Cove Springs, FL 32043 or by calling
(904) 213-6029, Fax (904) 213-6478
Hours of Operation 8:00am - 5:00pm, Monday through Friday
All Bids and RFP’s must be submitted in a sealed envelope
and identified as indicated in the specifications. These may be
delivered by mail or personally. All bids will be opened publicly
on the date and time indicated in the specifications. Bids received
after the specified date and time will not be eligible.
The Clay County Sheriff’s Office is exempt from the payment
of all federal excise taxes and sales taxes of the State of Florida.
The Sheriff’s Office will provide exemption certificates or
provide our Tax ID Number when requested.
All quotes must identify shipping costs separately. Terms are normally
Public purchasing officials are required to maintain high standards
of ethics and conduct and maintain complete independence and impartiality
in dealings with vendors, both in fact and in appearance, in order
to preserve the integrity of the competitive process and to ensure
there is public confidence that contracts are awarded equitably
and economically. The following are excerpts from Chapter 112, Part
III, Florida Statutes, Code of Ethics for Public Officers and Employees:
112.313(2), Florida Statutes, states:
or Acceptance of Gifts - No public officer, employee of
an agency, or candidate for nomination or election shall solicit
or accept anything of value to the recipient, including a gift,
loan, reward, promise of future employment, favor or service, based
upon any understanding that the vote, official action, or judgment
of the public officer, employee or candidate would be influenced
112.313(4), Florida Statutes, states:
Compensation - No public officer or employee of an agency
or his spouse or minor child shall, at any time, accept any compensation,
payment, or thing of value when such public officer or employee
knows, or, with the exercise of reasonable care, should know, that
it was given to influence a vote or other action in which the officer
or employee was expected to participate in his official capacity.
order to avoid the possibility of any misunderstandings regarding
compliance with the law and regarding any appearance of impropriety
relative to the competitive process for awarding contracts, it is
respectfully requested that vendors refrain from offering anything
of value to staff of the Sheriff’s Office.